Your command center. Total leads, hot leads, close rate, health score, and estimated pipeline value — the moment you log in. Every lead and conversation tracked in one place.
live market data → CAD $24,500 – $28,000
Every conversation, live in your browser. Watch the AI qualify leads in real time. Jump in manually whenever you want, reply as yourself, or let the bot handle it start to finish. Full thread history always visible.
Lands on your WhatsApp the second a lead qualifies. Name, email, exactly what they want, AI-estimated close likelihood, and what to do next. Hot leads get a second urgent alert 2 seconds after — so you never miss a buyer.
Run the whole business
from one screen.
admin.vaulte.ai is your command center. Every lead and every conversation in one place, alongside your billing and performance data, visible the moment you log in.
Every qualified lead with its Hot / Warm / Cold score, AI-estimated close likelihood, recommended action, and follow-up urgency — exportable to CSV in one click.
Every lead tracked from first message to closed deal. See exactly where each buyer stands and who needs a push.
Full transcripts of every chat the AI has ever had. Open any conversation and read it word for word.
A built-in CRM of every customer — searchable, editable, with notes and history. Qualified leads added in one tap.
Every appointment the AI books, in day, week, or month view. Your team is reminded automatically — you just show up.
Update your AI's knowledge — policies, FAQs, what makes you different — any time. Changes go live instantly.
Real revenue tracking — monthly recurring, collected, and pending — with growth charts and projections.
Create, send, and mark invoices paid without leaving the portal. Printable invoices included.
Ask your business anything in plain English — “who’s my hottest client this week?” — and get answers from your real data.
Your live stock list — name, price, category, notes. The AI reads it before every reply, so it quotes real prices from real inventory and never invents a piece you do not have.
Every customer grouped into one file — all their past conversations, lead scores and dates in a single view, so you know their history before you pick up the phone.
Pause the AI on any single conversation and reply as yourself. The customer sees one continuous thread. Hand it back whenever you want.
Set a reminder against any lead and get a WhatsApp nudge when it is due — so a warm buyer never sits forgotten in the pipeline.
Chat with your own AI exactly as a customer would, straight from the portal. Check its tone and answers before a real buyer ever sees them.
Your business profile, hours, timezone and session preferences — the details the AI uses when it answers questions about your business.
Every action timestamped and logged — new leads, edits, logins. A full audit trail you can trust.
↑ Click any item in the sidebar — it's the real portal layout.
Watch every chat live.
Take over any time.
messages.vaulte.ai is a live inbox of every WhatsApp conversation the AI is handling. The bot does the work — you keep the wheel.
- ✓Live conversations. Watch the AI qualify leads in real time, message by message.
- ✓One-tap takeover. Pause the bot on any chat and reply as yourself. Hand it back whenever you want.
- ✓Send photos & media. Share product photos straight from the inbox — the customer gets them on WhatsApp instantly.
- ✓Quick prompts. Pre-written replies for the moments you step in — answer in one tap instead of typing.
- ✓Full history & search. Every thread saved. Find any customer by name or number in seconds.
- ✓Works on your phone. Built mobile-first — manage conversations from anywhere.
Every customer gets a profile — name, email, and your private notes — attached to their conversation. Open any chat and know exactly who you're talking to.
Every photo and link ever shared in a conversation, collected in one panel. Find the watch they sent a picture of without scrolling through the whole thread.
Don't just wait for messages — reach out first. Text any customer directly from the platform when their piece arrives or a deal is worth chasing.
Everything it handles
so you don't have to.
Collects name, email, intent, and budget through natural conversation. Scores every lead Hot, Warm, or Cold with an AI-estimated close likelihood — then texts you a full summary instantly.
Customer sends a photo — the bot identifies the item in seconds, no manual research. For watches and jewelry it also pulls the live secondary-market price automatically.
Uses the inventory you keep in Vaulte or your connected Shopify store. Only quotes what you have, flags custom requests, and stops mentioning sold pieces automatically.
Proposes available times, books on confirmation, and reminds your team 24 hours and 30 minutes before every appointment. All visible in your portal.
You're notified the moment a customer asks for photos, wants to book, shows buying intent, asks about custom pieces, financing, or tries to negotiate.
Command the bot directly from WhatsApp: reply to customers, book appointments, and pull leads or inventory — all by text.
Remembers every past customer by name and interest. No cold start on return visits — your AI picks up exactly where you left off.
6:30 PM daily summary. Monday morning recap. Immediate alert if a customer goes unanswered for too long without a reply. You're never out of the loop.
Detects language from the first message and responds in kind throughout. No setup. No switching. Works automatically from day one.
Handles hesitation and price pushback the way a trained salesperson would — and alerts you the moment a customer starts negotiating seriously.
Every lead gets a reference code tied to its complete conversation. Open any lead and read the entire exchange word for word before you call.
Built on Meta's official WhatsApp Business API. Customers text your real business number directly — no apps to download, no opt-in steps.
Share the Google Sheet where you track customers or enquiries, and your portal's Ask Vaulte AI answers "who should I follow up with today?" from your real rows — who replied, who went quiet, what's due. Read-only; it never edits your data.
Optionally connect your business Gmail. The advisor sees who wrote back and which threads are waiting on you, and drafts the reply. Nothing is ever sent without you.
Done for you.
Not do-it-yourself.
Vaulte isn't software you configure alone. We build, launch, and tune your AI for you — you just answer the hot leads.
A short call covers your products, prices, tone, and how you qualify a buyer. That's all we need from you.
A custom sales personality built for your business — your voice, your products, your rules. Not a template.
We put it on a real WhatsApp number and you test it yourself. You only sign once you've seen it sell.
WhatsApp connection, number configuration, portal access — all done for you. Typical setup is 1–3 days once your business details and Meta access are ready.
We monitor real conversations and refine your AI's replies as your inventory, offers, and seasons change.
Month to month. Cancel anytime. If it isn't paying for itself, you shouldn't be paying for it.