Everything in between is automatic. Here's exactly what happens every single time someone messages your WhatsApp number.
Someone messages your existing WhatsApp Business number — at 2am, on a Sunday, while you're with another client. It doesn't matter. The bot is always on.
Vaulte responds instantly — in your voice, with your products, your pricing, your tone. It sounds exactly like your best salesperson. The customer has no idea it's AI.
Through natural conversation, the bot collects what it needs — name, email, what they want, their budget. It asks one question at a time so the conversation flows naturally. When it has everything, it closes the qualification.
The moment a lead is qualified, Vaulte texts you directly on WhatsApp with everything: name, email, what they want, budget, close probability score, and recommended next action. Hot leads get a second urgent alert.
You have a warm, qualified lead who already knows your prices and is ready to talk. You step in from the dashboard or take over the WhatsApp conversation directly. The bot pauses and lets you take it from there.
Your bot is actively managed, not set-and-forget. Our team continuously monitors conversations and tunes the AI — sharpening answers, handling new edge cases, and keeping it on-brand. It gets better the longer you use it.
Customer sends a photo of any product — the bot identifies it and pulls the live market price automatically. No manual lookup.
You're notified the moment a customer asks for photos, wants to book, shows buying intent, asks about custom pieces, financing, or tries to negotiate price.
Reads your inventory in real time. Only quotes items you actually have, flags custom requests, and stops mentioning items once they're unavailable.
Remembers past customers by name and what they were looking for. Greets them accordingly on every return visit — no cold start.
Daily performance briefing — leads, conversations, anything urgent. Monday morning recap of last week's performance and what's still pending.
Command the bot directly from WhatsApp — check leads, broadcast to past customers, book or cancel appointments, send messages, set reminders.
If a customer goes unanswered for too long without a reply, you're notified immediately. No lead slips through the cracks while you're busy.
Automatic reminders sent to you and the customer 24 hours and 30 minutes before every booking. No-shows drop dramatically.
Detects language automatically from the first message and maintains it throughout the full conversation. Zero configuration required.
No code. No technical setup on your end. Here's everything that happens from signup to your first live conversation.
30-minute call. We ask about your products, pricing, tone, how you close, what questions you get asked most. That's it.
We write your bot's full personality — custom to your business. Products, prices, objection handling, how it closes. Sounds like you.
We connect Vaulte to your existing WhatsApp Business number through Meta Cloud API. No new number, no migration needed.